Membership

Permanent Members : Defence Officers (Serving & Retired) along with their spouse. No civilan membership.

Dependants : Children of the Club Members.

Age Criteria for dependants : For male dependants : below the age of 25 years For female dependants : till the date of marriage

Control of Guests : It is the duty and the responsibility of all members to ensure that their Guests' behaviour and etiquette is of the requisite standard. In case of any breach of conduct or misbehaviour by the guests, the responsibility is that the member concerned.

The Institute shall consist of the following class of members :
  • Honorary Members
  • Permanent Members
  • Temporary Members
  • Associate Members
  • Tenure Members

Honorary Members' : The Management Committee may, from time to time in very special cases, invite distinguished ladies & gentlemen to consider themselves honorary members of the Institute. Honorary members shall be entitled to all privileges of the Institute subject to such restrictions and regulations as may be prescribed in the Rules and Bye-laws of the Institute. Honorary members to be made with approval of Executive Council but in no case should exceed more than 3% of the total strength of permanent members. In case of existence of any waiting list the eligible distinguished persons can be given Temporary membership till requisite vacancy is created for grant of Honorary membership. The Honorary Members will not have any voting rights.

Permanent Members :

The initial membership strength of the institute will be restricted to 2500 members with provision to increase 100 members every year subject to the approval of the Executive Council. The following category of officers will be eligible to become permanent members of Institute:

  • All serving officers of the Defence Services holding permanent regular commission.
  • Retired officers of the Defence Services drawing pension.
  • Officers of the Defence Services invalided out of service with pension.
  • Officers of the Defence Services who have served for a minimum period of five

    • years and have been either released (SSC, EC, WCO, SCO, RCO, TA) or taken premature retirement (not in receipt of Govt. pension) will be allotted 10% of the permanent membership.

    The allotment of membership in succeeding years will be given as per the following priority and vacancy:

a Serving officers of Defence services holding permanent Regular Commission 40%
b Serving officers of Defence services with less than five years service and not holding permit reg commission 5%
c Retired officers of Defence services drawing pension 45%
d Released/Retd. Officers of Defence services not in receipt of pension. 8%
e Windows as per above priority 2%
Temporary Members :

All eligible members till allotment of permanent members will be granted temporary membership. The subscriptions for temporary members will be laid down by the Management Committee from time to time.

Associate Members : Civilians granted Honorary Commission in the Defence Services and other reputed civilian members subject to the approval of the governing body. The governing body has the right not to grant the membership or terminate the same due to the reason wherein the membership of a civilian person is not corresponding to the status of the Defence forces or reputation of the person becomes questionable or due to misconduct.

Tenure Members : Defence Service officers posted at 'NCR DELHI' will be eligible to become tenure members during their stay.

Voting Rights : Only the permanent members will exercise voting rights of the Institute.

Admission of Members

  • All those eligible for membership can become members of the Institute subject to laid down rules and the approval of the Management Committee.
  • Officers whose services have been terminated for misconduct either administratively or as a result of a punishment awarded by Court Marshal will not be considered for membership.
  • Serving Officers' application forms for membership will be countersigned by their officers commanding/head of departments, as the case may be. All other categories will have to be proposed and seconded by permanent members of the Institute (permanent member can sponsor only once).
  • Permanent membership allotted to officers will be withdrawn should they seek release or premature retirement prior to completing pensionable service. Such officers would have to seek readmission to the institute again.

Termination of Couduct

A member's connection with the Institute shall stand terminated due to any of the following reasons:

  • Voluntary resignation by a letter addressed to the Secretary of the Institute.
  • By his being adjudicated insolvent.
  • By his being dismissed/removed/compulsorily retired/resignation from the service for any misconduct from the Armed Forces, DRDO, DGQA, BRO or any other employment under the Central Govt. or the fact of such dismissal/removal/compulsory retirement/resignation from the service not having been brought to light while applying for membership.
  • By his being found guilty by a competent Court/tribunal of a serious offence or grave misconduct , in the opinion of the Management Committee.
  • On removal of his name from the list of members due to failure to clear the Institute bills in time as per Rules and dishonour of cheque due to insufficient funds more than once.
  • By expulsion by the Management Committee for violating any Rules or Bye-laws of the Institute.
  • Any members whose conduct as per code of conduct is considered inappropriate by a number of members/Management Committee and is such as to bring disrepute to the institute will be terminated at the sole and unmitigated discretion of the Management Committee by following the procedure as follows:
    • Issue of warning /show cause notice to the members followed by suspension of membership.
    • Case to be decided by the disciplinary Committee with regards to retention / termination of membership.
  • Misconduct by a guest of member would also be dealt in a similar manner as explained above.

Decision of management committee on termination of membership would be final and binding.

Re-admission of Members

Persons ceasing to be members by operation of clause (a) of Termination of Membership Rules shall be eligible for re-admission as members provided all sums due from them to the Institute have been paid first. Persons ceasing to be members under the other clauses in Termination of Membership Rules shall be eligible for re-admission only after scrutiny and approval by the Management Committee.

Re-admission of Members

Persons ceasing to be members by operation of clause (a) of Termination of Membership Rules shall be eligible for re-admission as members provided all sums due from them to the Institute have been paid first. Persons ceasing to be members under the other clauses in Termination of Membership Rules shall be eligible for re-admission only after scrutiny and approval by the Management Committee.

Code of Conduct

Being a Defence Services institute created through funding by the three services good behaviour and correct etiquette by all members is called for as would be generally expected in officers' messes. It has therefore been endeavoured in the succeeding paragraphs to codify the 'Code of Conduct' for members so that the customs and traditions of the services and maintained and preserved.

Basic Code
  • Every member is expected at all times to ensure that the decorum, traditions, and etiquette of the institute are upheld.
  • No member is expected to behave in any manner which is against the interest of the institute, whether while using the institute or outside.
  • In case any member comes to know of any actions of any other member which are detrimental to the larger interests of the institute, it is his duty to admonish such member and bring this is to notice of the Management Committee.
  • Using institute property with due care and regard for its maintenance and upkeep.
  • To totally eradicate "politics" from institute culture.
  • Don't criticize the institute for the 'Sake of Criticising' Take 'Pride' in your institute. Constructive suggestions are always welcome.
Conduct in dealing with other members

All members are required to maintain proper protocol and decorum while dealing with other members. The following actions are specifically prohibited:

  • Raising voice while speaking to Fellow Members or their guests.
  • Using rude, impolite, threatening and unparliamentarily language.
  • Involve in an assault or affray with any other member of guests.
  • Unsocial activities in public such as using of cell phones in the hearing of fellow members.
  • Rash driving, blowing of horn and improper parking. Pedestrians have a right of way in the institute premises.
  • Display due respect and regard particularly towards senior/elderly members and ladies.
  • Customary wishing should be encouraged amongst members.
  • While corresponding with the institute use courteous language.
Actions with dishonest intentions:

All members are required to be honest in all their dealings with institute, staff and other member. Tipping waiters and staff is strictly prohibited.

Behaviour with staff All members are required to maintain proper behaviour and decorum while dealing with staff. The following are the common misdemeanors which should be avoided: